Privacy policy

This policy explains what Session Partner ("we", "us") collects when you use sessionpartner.com and the Session Partner service, how we use it, and the choices you have.

What we collect

• Account details you give us: name, email address, password (stored hashed), your role and practice size.
• Plan choices you make on the trial page, and any feedback you choose to send us.
• Usage and marketing data: pages visited, the campaign or search that brought you here (for example UTM parameters and Google click identifiers), browser type, and approximate location derived from your IP address.
• Cookies needed to keep you signed in and to remember where you came from, plus Google Analytics and Google Ads cookies used to measure how the site performs. See "Cookies and analytics" below.

Early access and payment details

Session Partner is currently in early access. We do not collect or store payment card details at this time. Clicking "Add payment details" places you on the early-access list; no charge is made and no card is kept on file. Joining the waitlist for a plan that is not open yet records your choice in the same way, with no payment details asked for. When billing opens, payments will be processed by a PCI-compliant payment provider and we will update this policy first.

Client and session information

The service is designed to work without information that identifies a client. Do not enter client names, initials, dates of birth, addresses or other identifying details. Session Partner is not offered for protected health information at this time, and no Business Associate Agreement is offered.

Session details you enter are used only to provide the service to you. We do not sell them, and we do not use them to train AI models. When the note writer opens, the session details you enter are sent to our AI model provider to draft your note.

How we use information

• To create and secure your account and provide the service.
• To tell you when your account is ready and, if you ask, to answer your questions.
• To understand which pages and campaigns work, so we can improve the site and spend advertising budget sensibly.
• To comply with legal obligations and enforce our terms.

We do not sell your personal information. We do not send marketing newsletters unless you opt in.

Cookies and analytics

We use Google Analytics 4 to measure site usage and Google Ads conversion tracking to measure the results of our advertising. These services set cookies and may receive your IP address and device information. You can opt out of Google Analytics with the Google Analytics opt-out browser add-on and control ad personalization in your Google Ads settings. We also set a first-party cookie that remembers the campaign that brought you to the site for 90 days.

Sharing

We share information only with service providers that help us run the service (hosting, email delivery, analytics, and the AI model provider that drafts your notes) under contracts that restrict their use of it, when required by law, or in connection with a merger or acquisition, in which case this policy continues to apply.

Security and retention

Connections to the site are encrypted (HTTPS). We keep account information for as long as your account exists and for a reasonable period afterwards to meet legal obligations. You can ask us to delete your account at any time.

Your choices

You can view, correct or delete your account information by emailing hello@sessionpartner.com. Residents of California and other jurisdictions with privacy laws may have additional rights, including the right to know what we collect and to request deletion; we honor those requests without discrimination.

Children

The service is for licensed and certified professionals and is not directed at children under 13. We do not knowingly collect information from children.

Changes and contact

We will post any changes here and update the date above. Questions: hello@sessionpartner.com.